Donor Privacy Policy
Effective November 1, 2021
Troop 964 Legal:
Website Terms and Conditions of Use
Privacy Policy
Donor Privacy Policy
Sale and Refund Policy
Troop 964 is committed to respecting and protecting the personal privacy of its members and those who visit its websites. The following is our donor privacy policy, which guides our staff on how they may use a donor’s personal information while honoring your rights as a contributor. We will not sell, share or trade our donor’s names or personal information with any other entity, nor send mailings to our donors on behalf of other organizations. This policy applies to all information received by Troop 964, both online and offline, on any Platform (“Platform,” includes the Troop 964’s websites any social media platforms), as well as any electronic, written, or oral communications.
Troop 964 uses personal identifiable information from donors that is collected at several points on our website, including: name, address, telephone number, email address and donor comments when a donor voluntarily provides it to us. When a donor pledges money as a donation, Troop 964 requests certain personally identifiable information from them on our secure donation form and/or by telephone. Donors must provide contact information (such as name, email and billing address) and financial information (such as credit card number and expiration date). This information is used for billing purposes and to fulfill donations. Credit card information is only used for specific or pre-authorized recurring transaction(s) and is then destroyed. However, if we have trouble processing a donation, we will use this information to contact the donor.
In addition, a record is kept of each donor’s giving history. Donor information is stored on a Troop 964 donor management database. Access to the database is restricted to personnel with legitimate business need to access or modify the information contained therein. This information is kept on file for IRS purposes and is also used for gift acknowledgment and mailing lists.
Troop 964 does not sell, trade, rent or share names, addresses, telephone numbers or e-mail addresses of our donors. Troop 964 will use contact information (e-mail, telephone numbers or addresses) of donors for these purposes only:
- Produce receipts for donations;
- Acknowledge donors for their contributions;
- Inform donors about news, upcoming fundraising events and Troop 964 activities;
- When information is sent utilizing a mailing service – The companies we employ have access only to the personal information needed to perform their functions, but are contractually prohibited from using it for other purposes;
- Internal analysis and record keeping;
- If necessary, reporting to relevant U.S. agencies; and
- As a means of recognizing support, Troop 964 may occasionally publish names of donors in various Troop 964 newsletters, brochures and publications.
- If a donor prefers their name not be published, please notify committeechair@troop964.org.
Online Donations
Our donation button uses industry standard SSL (secure socket layer) technology to protect data transmissions. The information collected will not be given out (shared or sold) to any third party.
When giving an online donation, or making an activity registration payment, Troop 964 takes every precaution to protect donor personal information. That includes online data collected on the Troop 964 websites through our secure e-commerce system and payment processor used to securely process online donations. All communications with the online processor are encrypted for the highest level of security of donor personal information.
If you have questions about this Donor Privacy Policy or if you wish to be removed from our e-mail and/or postal contact lists at any time, please contact the Troop 964 Committee Chair at committeechair@troop964.org.
NOTE: This privacy policy was last modified on December 31, 2021 and applies only to Troop 964 and its websites. This privacy policy does not apply to any BSA council or non-Troop 964 website, as their content is not controlled by Troop 964. Please contact the administrator of any council, unit or other Scouting-oriented website for information about their own privacy policies and the information they collect about their site visitors.